Uploading Files into the AP Server

The AP Server will generally receive most News Objects via satellite interface. There will be times however when you want to insert a local object into your AP Server database. News Objects like photos, graphics, ads or stories may be uploaded into the AP Server database from any client workstation, provided the user has the rights to do so. Before you upload an object, it should be properly prepared to be useful as a News Object. This involves making the image the right size for transmission and entering the Description and/or Caption text.

Preparing an image for uploading

When selecting an image to upload, keep a few things in mind:

  1. The image should have enough data to provide a useful quality image for others to use. Images scanned from film should have an uncompressed size of about eight megabytes. This is equivalent to an 8 x 10 inch image at 200 DPI resolution. If you are not sure of the image resolution, upload the object at its original size and resolution.
  2. For now, the images must be saved in the TIFF or JPEG (medium compression) formats. Other formats will be added in the future.
  3. Enter Caption and Header information using AP codes. These may be inserted using Adobe Photoshop. For more information concerning the AP Codes, see Header Fields.
  4. You must have the proper User Rights to upload a file into the AP Server database.

Entering Caption And Header Data

Once an image is selected, you can add Caption and Header data using any image processing application that allows editing of Header data. This data will be imported with the file and supply important information about the image.

  1. Open the file in the graphics application.
  2. From the File menu, select File Info.
  3. In the File Info box, select the following sections from the drop-down menu and enter the data into the fields as follows:
    Notes: The following fields MUST be filled in, other fields are optional. For more information on IPTC Header and Caption codes, See Header Fields.
  • Click OK when you have entered all pertinent information, and save the image. This image is now ready to be uploaded into the AP Server NT database for others to view and use.

    Uploading a file into the AP Server database.

    1. Log into the AP Server.
    2. Under the Controls frame, click the triangle next to INPUT so it is pointing down. Any configured Input ports are displayed. (Due to differences in the way text characters are displayed, images captioned on a Macintosh computer must use a different Input port than images captioned on a Windows PC).
    3. Click the Photo Input port that corresponds to the computer that captioned the image (Mac or PC). The file upload window appears.

      Upload Note: In some browsers, a Java Security window is displayed on upload. If so, click Remember this decision, then click Grant (or click Always trust content from Infomentum, LTD, then click Yes). You are providing permission to receive an Applet that uploads the image and prevent reappearance of this window.

    4. Click Add, the Select File window appears.
    5. Enter the full path of the folder containing the image you wish to upload into the Look In: box, or use the folder buttons to navigate to it. Press the Set button to view the contents of a folder in the Look In: box.
    6. Select the desired file(s) and click OK to return to the Upload window.
    7. Click Add to add another file, or highlight a file and click Remove to remove it from the Upload list.
    8. To view a status log of the file upload, click the Display Return Status checkbox.
    9. Click Upload Selected Files to upload the files to the AP Server database. To abort the upload, click Cancel.

    Related Help Topics:
    Working with Ads Working with Graphics Working with Photos
    The Main Screen Uploading Files Searching For Files
    Setting Preferences Downloading Files IPTC Header Codes